INTEGRTY

INTEGRTY Partners – Brokers’ Regulation Quick Scan

Welcome to the CBUAE Brokers’ Regulation Compliance Quick Scan, powered by INTEGRTY Partners!

This short assessment is designed to help you understand your firm’s current compliance maturity level under the new regulations issued by the Central Bank of the UAE (CBUAE). By answering a series of targeted questions, you will gain insights into your organization’s strengths and potential areas for improvement in regulatory compliance. The results will provide a high-level indication of where you stand and highlight key areas that may require attention.

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Your responses will remain confidential, and your results will only be shared with you. Let’s get started!

Disclaimer:
This compliance scan is for informational purposes only and does not constitute an official audit, legal advice, or regulatory certification. The results are based on self-reported answers and should not be considered a definitive assessment of your firm’s compliance status. We accept no liability for any actions taken based on this assessment.

Question 1: Which describes your organization best in terms of:

The implementation of Business Conduct practices as per new CBUAE Brokers' Regulation

Level 1: Ad-Hoc

Our Staff is not (completely) aware of these new rules, and what they mean for their daily work.

Level 2: Emerging

Our staff is fully aware of the new rules and we have started to adapt and document our brokering processes accordingly.

Level 3: Managed

We have fully adapted and documented our brokering processes according to the new Business Conduct practices. These processes are periodically audited.

Level 4: Leading Practice

Our specialized brokerage systems and procedures have been fully adapted to the new Business Conduct practices. We continuously monitor the execution of these procedures.

Question 2: Which describes your organization best in terms of:

The implementation of Data Protection & Cybersecurity as per the CBUAE Brokers' Regulation

Level 1: Ad-Hoc

We are not (completely) aware of which Personal Data of our clients we collect, how and where it is stored, how we protect it, and what we need to do in case of a cybersecurity breach.

Level 2: Emerging

We know the Data Privacy & Cybersecurity requirements from the regulation, and we have started to document relevant policies regarding the Personal Data we store and how we protect it.

Level 3: Managed

We have a full set of Data Privacy & Cybersecurity policies aligned with the new Brokers' regulations. We periodically audit the execution of these policies.

Level 4: Leading Practice

We have a full set of Data Privacy & Cybersecurity policies and these have been implemented across our full technology stack. Through continuous monitoring and risk management we ensure maximum reliability.

Question 3: Which describes your organization best in terms of:

The implementation of Risk Management as per the CBUAE Brokers' Regulation

Level 1: Ad-Hoc

Our approach to risk is mainly ad-hoc, with limited documentation and policies around risk management and no separate Risk & Compliance function.

Level 2: Emerging

A basic Risk Management Framework exists, but it is inconsistent and not fully embedded in daily working practices.

Level 3: Managed

We have a structured, consistent and documented Risk Management Framework that is fully integrated in decision making and management of the company. Risk Management is an integral part of our business processes.

Level 4: Leading Practice

Risk Management is fully integrated into our corporate strategy and decision making, and is supported by advanced tooling and analytics. Our culture and working practice support Risk Management as a value driver rather than a complance obligation.

Question 4: Which describes your organization best in terms of:

The implementation of reporting of Financial Ratios as per the CBUAE Brokers' Regulation

Level 1: Ad-Hoc

We are not (completely) aware of the financial ratios that need to be monitored and reported in order to comply with the new CBUAE Brokers' Regulation.

Level 2: Emerging

We are aware of the financial ratios that are required to comply with the new CBUAE Brokers' Regulation. Our Finance department will report these ratios to the Central Bank when required.

Level 3: Managed

The new regulated financial ratios are an integral part of the periodic Management Report, and are monitored and managed by the Board of Directors on a regular basis.

Level 4: Leading Practice

Regulated financial ratios are an integral part of the company's management reporting in both actuals and financial budgetting, embedded in our reporting systems and pro-actively managed by the Board of Directors.

Question 5: Which describes your organization best in terms of:

The implementation of Regulated Designations and Employee Qualifications as per the CBUAE Brokers' Regulation

Level 1: Ad-Hoc

For (some of) the designated positions in our organization (e.g. CEO, Control Functions, Specialized Employees) we do not have a full and documented insight in how their professional qualifications comply with the new Brokers' Regulation.

Level 2: Emerging

We have started the review of our personnel's qualifications and how these comply with the new Brokers' Regulation. We may have (some) gaps in the documentation of their qualifications.

Level 3: Managed

We have done a full review of designated positions qualifications and have full documentation of compliance with the new Brokers' Regulation. HR policies for new hires and training & development procedures have been adjusted accordingly.

Level 4: Leading Practice

Personnel qualifications are fully compliant with new regulations. Also the ongoing training requirements are planned and tracked in specialized systems for effective management and efficient reporting to the CB.

Question 6: Which describes your organization best in terms of:

The implementation of Compliant Brokerage Agreements with Insurance Companies as per the CBUAE Brokers' Regulation

Level 1: Ad-Hoc

We have not (yet) reviewed whether our Brokerage Agreements with insurance companies are compliant with the new Brokers' Regulation.

Level 2: Emerging

We are aware of the requirements from the new Brokers' Regulation regarding our Brokerage Agreements with insurance companies, and we have started to review and adjust contracts where required to become compliant.

Level 3: Managed

All our Brokerage Agreements have been reviewed and are compliant with the new regulations. Besides that, we periodically audit that our brokerage activities are executed in line with the regulations.

Level 4: Leading Practice

All Brokerage Agreements are managed and executed through integrated systems, proactively adjusted with the latest regulations and monitored on a continuous basis.

Question 7: Which describes your organization best in terms of:

The implementation of Premium payment and Claim settlement procedures as per the CBUAE Brokers' Regulation

Level 1: Ad-Hoc

We are not (completely) aware of the changes that have been introduced regarding Premium payment and Claim settlement in the new Brokers' regulation.

Level 2: Emerging

We are aware of the new rules regarding Premium payment and Claim settlement, and we have started to review and adjust our arrangements with clients and insurance companies where required to become compliant.

Level 3: Managed

All our processes and client communications have been adjusted according to the new Regulation, and all financial flows between insurance companies, clients and us as broker are fully compliant. Compliance is monitored periodically.

Level 4: Leading Practice

New compliant procedures have been implemented within our specialized Brokerage Systems which are fully compliant with the new regulations. Compliance is monitored continuously.

Question 8: Which describes your organization best in terms of:

The organizational setup of Audit, Risk and Compliance functions

Level 1: Ad-Hoc

We have not clearly allocated the responsibilities for Audit, Risk & Compliance in our organization.

Level 2: Emerging

We combine Audit, Risk & Compliance in one function.

Level 3: Managed

We have separated Audit, Risk & Compliance functions that are independent from the business. These roles report into Senior Management.

Level 4: Leading Practice

We have separated Audit, Risk & Compliance functions that are independent from the business. The Audit department reports into the Board which oversees Senior Management.

Question 9: Which describes your organization best in terms of:

Which of the following Policies and Procedures do you have in place?

Check all that apply

Question 10: Which describes your organization best in terms of:

The implementation of Outsourcing as per the CBUAE Brokers' Regulation

Level 1: Ad-Hoc

We have outsourced activities without or with limited assessment of the new regulations. We have limited visibility on how outsourced activities are executed and lack oversight from internal Compliance & Risk specialists.

Level 2: Emerging

We outsource activities, however whilst auditing outsourced parties is contractally agreed, auditing occurs irregularly or informally.

Level 3: Managed

We have well-documented Materiality Assessments for outsourced activities and confirmation of No Objection from the CBUAE is received where required. Our Audit & Compliance functions execute periodic audits on the outsourced activities.

Level 4: Leading Practice

Internal audits and risk management of outsourced activities form an integral part of the companies governance and risk management practices, documented in fit-for purpose systems and pro-actively managed.